A pilates studio publishes its private and duo reformer sessions, each with its own length. Students book day and time online with their instructor and, for those with a pack, the front desk books the session from the calendar with their pack.
Free 14-day trial · No card
Booking software for yoga and pilates studios: private sessions and packs without the back-and-forth
Built for one-to-one sessions: private or duo reformer, personal yoga, clinical pilates and private classes. Students book the session with their instructor online, you track their packs without spreadsheets and reminders (Starter and up) help cut no-shows.
No credit card · Cancel anytime · Unlimited bookings
Private sessions do not belong in a chat thread
If you teach private yoga or pilates sessions, you live it every week: "free on Thursday at 7pm?", three messages to settle one hour, and last-minute changes you see too late because you were teaching.
With reformer pilates it shows even more: a private reformer session ties up the instructor and the machine for the whole hour, and a cancellation with no warning is an hour you do not get back.
And the packs of 8 or 10 sessions live in a spreadsheet updated "when there is time": students who no longer know how many sessions they have left, and sessions taught that nobody deducted. Money leaking without a sound.
Worth knowing up front: BookingForNow works with appointments. Each instructor slot takes one booking, so it fits private and duo sessions, not group classes with capacity (several students booking the same slot).
Pilates booking system for private sessions and packs
01
Online booking for private sessions
Publish your sessions (private reformer, duo reformer, personal yoga, clinical pilates…) with their duration and price, and let students pick day, time and instructor from the link in your Instagram bio — no downloads.
02
Session packs without spreadsheets
Sell each student an 8 or 10-session pack. Pick the student's pack when you book the session in the calendar and a session is deducted; if the appointment is cancelled, it goes back. Their record always shows how many are left.
03
Reminders against no-shows (Starter and up)
An email before every session so the student does not forget. If they cannot make it, they cancel with margin from their appointment link and the slot is offered again on your booking page.
04
Calendar per instructor
Each instructor with their services and column in the calendar. An instructor cannot have two sessions at once: online booking only offers their free slots.
05
Student record with history
Sessions attended, active packs, notes (injuries, level, preferences) and contact details in each student record, reachable from your phone.
06
Real hours, real slots
Set your time bands, breaks and blocks (trainings, holidays). Online booking only offers slots that truly exist, with the length of each session.
A yoga studio booking app versus WhatsApp threads and spreadsheets
| WhatsApp + spreadsheet | With BookingForNow | |
|---|---|---|
| Booking a session | Back-and-forth messages to settle one hour | The student picks instructor, day and time online |
| Session packs | An out-of-date spreadsheet | Sessions left, in each student record |
| No-shows | A reformer hour lost with no warning | Email reminder before every session (Starter and up) |
| Your time | Answering messages between sessions | Teaching — the calendar runs itself |
Flat pricing, no booking commissions
You pay your plan and that is it: we take no cut per booking or per new client. Every new account starts with a 14-day free trial with the Pro features, no card required.
Free
€0
To get started: 24/7 online booking, calendar and up to 50 clients, 1 professional. No automatic reminders.
Recommended
Starter
€29/mo
Calendar, online booking, automatic email reminders and session packs, up to 3 professionals.
Pro
€79/mo
For teams with more staff and several locations.
Annual plan: 2 months free. Cancel anytime.
Frequently asked questions
How much does BookingForNow cost?
There is a Free plan to get started, the Starter plan is €29/month and the Pro plan €79/month. Pay yearly and you get 2 months free. Every new account starts with a 14-day free trial with the Pro features, no card.
Do I need a card for the free trial?
No. The 14-day trial does not ask for a credit card. You create your account with your email, set up your services and hours, and decide at the end whether to continue. If you do not, you are charged nothing.
Does it work for group classes with capacity?
No. Each instructor slot takes a single booking: once someone books a time, that time is no longer offered, so you cannot sell several places in the same class or keep a class list. If your studio runs mainly on that format, today you need another tool for those classes. BookingForNow fits private sessions, duo sessions booked under one person, each student’s packs and reminders (Starter and up).
What about duo sessions?
They work as a single appointment: create a "Duo reformer" service with its length and price, and the booking is made under one person, who gets the confirmation and the reminders (Starter and up). Only one pack can be used on that appointment, the booker’s; the second person is not recorded on it, though you can add their name in the notes.
Is there free booking software for yoga and pilates studios?
Yes. BookingForNow has a Free plan you can start with at no cost: publish your sessions and hours, share your link and take online bookings without paying anything. Every new account starts with a 14-day trial with the Pro features, no card.
Is there an appointment app for yoga and pilates studios?
Yes — with nothing to download: BookingForNow works as a web app on any phone or computer, with no installs and no updates to keep up with. You manage your calendar from the browser and your students book from your business link.
Do my students need to install an app?
No. Your booking page is a web link that works on any phone or computer. Your students open it, pick a service, day and time, and get the confirmation. No downloads, no forced sign-ups.
Can I sell session packs and track what is left?
Yes. You create each student's pack (for example, 8 sessions of 50 minutes) and mark it as paid or pending. Pick the pack when you book their session in the calendar and a session is deducted; if the appointment is cancelled, it goes back. Online bookings do not use up the pack. No more spreadsheets with remaining sessions.
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Spend your time teaching, not juggling messages
Set up your booking page and session packs in under 5 minutes. Free plan to start and a 14-day trial, no card.
Start free 14-day trial — no cardNo credit card · Cancel anytime · Unlimited bookings