Appointment confirmation
Right after booking.
Hi [name]! Your appointment at [business] is confirmed: [day] at [time], for [service]. If you need to change it, you can do it here: [link]. See you soon!
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Appointment reminder messages: templates to copy
Twenty ready-to-use templates for WhatsApp or email, by industry and by moment: the confirmation when someone books, the reminder 24 hours before, the time change and the message after a no-show. Type your business name and booking link and they fill in on their own; you change the other variables in each message.
Pick your industry
Templates for Hair salon and barbershop
24-hour reminder
The day before, at a sensible time.
Hi [name], a reminder of your appointment tomorrow at [business]: [day] at [time], [service]. If you can no longer make it, let us know or reschedule here so we can give the slot to someone else: [link]
Time change
As soon as the appointment moves, whoever asked for it.
Done, [name]: your [service] at [business] is now on [day] at [time]. If you need to change it again, you can do it here: [link]. See you soon!
After a no-show
The same day, in a friendly tone.
Hi [name], we were expecting you at [business] today at [time] and you could not make it. Is everything OK? Whenever you like, book again here: [link]. And if something comes up next time, let us know beforehand so we can give your slot to someone else.
Reminders in BookingForNow
When booking, clients who leave their email get the confirmation straight away. Automatic email reminders come with the Starter plan (€29 per month) and during the 14-day trial; the Free plan does not include them. The WhatsApp one is manual: in the calendar, the Remind button opens WhatsApp with the message already written and you send it with one click.
How to use the templates
Pick your industry, type your business name and booking link above and copy the message you need. Before sending it, replace [name], [day], [time] and [service] with the appointment details. They work just as well in WhatsApp, an email or WhatsApp Business quick replies.
When to send each message
The confirmation, right after booking: it puts the appointment in writing. The reminder, the day before. The time change, as soon as the appointment moves. And after a no-show, the same day and without blame: many no-shows are simply forgotten, and a friendly message wins back more clients than an angry one.
Make the message useful
Every reminder should include a link to change or cancel the appointment: people who cannot come let you know and you get the slot back. If you also have a cancellation policy, sum it up in one line.
Frequently asked questions
When should I send the reminder?
The day before leaves room to warn you if something comes up and to offer the slot to someone else. For early-morning appointments, the previous afternoon works better; for long treatments, you can add another reminder a few days before.
Can I send these messages on WhatsApp?
Yes, to clients who gave you their phone number to manage their appointments. Use it only for that and respect anyone who asks not to receive messages.
Does BookingForNow send reminders on its own?
By email, yes: from the Starter plan and during the trial; the Free plan does not include them. There is no automatic sending on WhatsApp: you send it from the calendar with one click, with the text already written.
Can I change the templates?
Of course, they are a starting point. Adapt them to the way you talk, remove what you do not use and add what your clients often ask, such as where to park or what to bring.
Let the confirmation go out on its own
With BookingForNow your clients book from your link and get the email confirmation straight away. You start with a 14-day Pro trial, no card; if you do not pick a plan afterwards, you stay on Free at €0.
Create my booking page for freeNo card · €0 Free plan with no time limit · 0% commission per booking