A personal trainer sells 10-session packs. At the end of each session the trainer books the next one from the calendar with the client's pack, and each morning just checks the calendar and sees in each record how many sessions are left, with no notebook or counting by hand.
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Booking software for gyms and personal trainers: one-to-one sessions without spreadsheets
Your clients book their one-to-one sessions online (personal training, assessments, private classes), you track their session packs without spreadsheets, and reminders (Starter and up) help cut the no-shows. You train; the calendar runs itself.
No credit card · Cancel anytime · Unlimited bookings
WhatsApp is not a booking system
If you work as a personal trainer or run a studio built on one-to-one sessions, your bookings probably live in WhatsApp: "free tomorrow at 6pm?", schedules copied and pasted, last-minute changes buried between messages.
Packs are the other front: 10-session bundles written on a spreadsheet updated "when there is time", clients who no longer know how many sessions they have left, and used sessions nobody deducted — money lost without anyone noticing.
And when a client misses their personal-training session, that hour booked in your day never comes back. Without automatic reminders, no-shows are just a matter of statistics.
Gym booking system: sessions and packs in a single tool
01
Online session booking
Publish your sessions and services (personal training, initial assessment, private class…) with their duration and price, and let clients book from the link in your Instagram bio.
02
Session packs without spreadsheets
Sell the 10-session pack once. When you book each session from the calendar, pick the client's pack and a session is deducted; if it is cancelled, it goes back. Their record always shows how many are left.
03
Reminders against no-shows (Starter and up)
An automatic reminder before every session. The client who remembers shows up, and the one who cannot warns you with margin to fill the slot.
04
Calendar per trainer
Each trainer with their services and column in the calendar. A trainer cannot have two sessions at once: online booking only offers their free slots.
05
Client record with history
Completed sessions, progress notes and contact details in each client record, reachable from your phone between sessions.
06
Real hours, real slots
Block holidays, competitions or maintenance and set your working windows. Online booking only offers slots that are truly available.
A personal trainer scheduling app versus WhatsApp and spreadsheets
| WhatsApp + spreadsheet | With BookingForNow | |
|---|---|---|
| Booking a session | Messages and calls to settle every hour | Online booking with real slots and hours |
| 10-session packs | Outdated spreadsheet | Sessions left, in each client record |
| No-shows | A training hour lost | Automatic reminder to every client (Starter and up) |
| Your time | Answering messages between sessions | Training — the calendar runs itself |
Flat pricing, no booking commissions
You pay your plan and that is it: we take no cut per booking or per new client. Every new account starts with a 14-day free trial with the Pro features, no card required.
Free
€0
To get started: 24/7 online booking, calendar and up to 50 clients, 1 professional. No automatic reminders.
Recommended
Starter
€29/mo
Calendar, online booking, automatic email reminders and session packs, up to 3 professionals.
Pro
€79/mo
For teams with more staff and several locations.
Annual plan: 2 months free. Cancel anytime.
Frequently asked questions
How much does BookingForNow cost?
There is a Free plan to get started, the Starter plan is €29/month and the Pro plan €79/month. Pay yearly and you get 2 months free. Every new account starts with a 14-day free trial with the Pro features, no card.
Is there an appointment app for gyms and personal trainers?
Yes — with nothing to download: BookingForNow works as a web app on any phone or computer, with no installs and no updates to keep up with. You manage your calendar from the browser and your clients book from your business link.
Do I need a card for the free trial?
No. The 14-day trial does not ask for a credit card. You create your account with your email, set up your services and hours, and decide at the end whether to continue. If you do not, you are charged nothing.
Do you charge a commission per booking?
No. BookingForNow has flat pricing: we take no percentage per booking or per new client. Some marketplace platforms do charge for each new client; check the current rates of yours.
Does it work for personal trainers working solo?
Yes, it is one of the most common cases. You set up your services and hours, share your booking link and your clients book themselves. The Free plan lets you start at no cost with 1 professional and up to 50 clients, without automatic reminders. Starter (€29/month) adds automatic email reminders, unlimited clients and up to 3 professionals; Pro (€79/month), unlimited professionals and several locations.
Does it work for group classes with capacity (spinning, circuit training, HIIT…)?
No. Each trainer slot takes a single booking, so it cannot sell several places in the same class or keep a class list. If your gym runs mainly on that format, today you need another tool for those classes. BookingForNow fits personal training, assessments and private classes, each client’s session packs and reminders (Starter and up).
Can I sell session bundles?
Yes. You create each client's pack (for example, 10 sessions of 60 minutes) and mark it as paid or pending. When you book their appointment in the calendar, you pick the pack and a session is deducted; if the appointment is cancelled, it goes back. Online bookings do not use up the pack. No more spreadsheets with the sessions left.
Other industries
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- Booking software for coaches and consultants
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Spend your time training, not juggling schedules
Build your booking page and your session packs in under 5 minutes. 14-day free trial, no card.
Start free 14-day trial — no cardNo credit card · Cancel anytime · Unlimited bookings